The Event Manager, reporting to the Vice President of Presentations, is responsible for managing the planning, organizing and logistical interfacing of lease events, specifically between LN-HS and the Hollywood Bowl/Hollywood Bowl operations/development and other departments as required, as well as performing similar duties as needed for LA Philharmonic presented events at the Bowl and Walt Disney Concert Hall.
These duties include but are not limited to preparing event outlines event billing (in conjunction with the Associate Director, production). Duties include all event coordination tasks after events are booked through their conclusion.
Effectively coordinate and advance all aspects of the events (except physical production setup) and provide information necessary to peers for the planning and staffing of all operations, ushers, security, medical, housekeeping, box office, parking, transit and other event related personnel.
Disseminate the event information thoroughly to appropriate departments through direct communication via meetings, worksheets, walkthrough of the building and communication sheets.
Work with Hollywood Bowl operations, contractors, and food service provider to ensure show requirements are addressed and met.
Act as the primary contact to the client prior to and during events and be available to trouble shoot and address all issues and changes.
Be able to effectively communicate facility’s policies and procedures to clients and the public.
Create forecasts for all events assigned and submit all expenses for settlement to LA Phil accounts for end of show settlement and season-end settlement in a timely manner.
Fulfill all event post details, including event summary reports and monitor final billings including all rental expenses.
Establish a positive working relationship with LiveNation-Hewitt Silva, vendors, staff and guests.
Assist Box Office with technical and production requirements that impact sightlines and/or cause seating obstructions.
Create and submit event floor plans as required for approval. Adhere to fire and safety guidelines when creating and/or revising maps.
Provide a safe environment for client and general public by ensuring all requests are compliant with Bowl, state, city and county rules and regulations.
Notify Associate Director of Operations of equipment in need of repair or replacement.
Assist with capital projects as needed
Work extended and/or irregular hours including nights, weekends and holidays, as needed.
Work LA Philharmonic-presented concerts as needed.
Other duties and projects as assigned.
Bachelor’s degree (B.A.) from four-year College or University; minimum of three years of experience and/or training in event planning and coordination.
Ability to manage, monitor and coordinate multiple events simultaneously. Knowledge of planning and coordinating service requirements for entertainment, theatrical, industrial, educational and recreational events.
Must have professional experience in concert production – including, but not limited to rock/jazz/songbook concerts, orchestral concerts, ballet, opera, theatrical productions (Broadway musicals), film with orchestra etc. -- and ability to work effectively and collaboratively with artists, musicians, creative staff and production team/crew.
Business professional level (exceptional) writing, emailing, verbal and interpersonal communication skills. Business professional level desktop computing skills (Microsoft Word, Excel, Powerpoint, etc.).
Ability to meet deadlines in a timely manner, and to focus/multitask on many projects simultaneously
Must be self-motivated, resourceful, and confident in managing project timelines, prioritizing tasks, following-up and execution.
Must be able to take constructive criticism and direction from supervisors. Creative thinker with strong problem-solving skills.
Business professional level understanding of accounting/financial/budgeting processes.
Must possess above average professional knowledge of music, artists and repertoire.
Must be extremely detail oriented, adaptive, flexible and resilient with the ability to plan ahead for contingencies and respond quickly as needed.
Can-do and positive attitude to foster a healthy working environment.
Must be able available to work weekends and evenings for all rehearsals, performances and events.
About Los Angeles Philharmonic Association
Founded in 1919, the Los Angeles Philharmonic Association's mission is to perform, present, and promote music in its varied forms at the highest level of excellence to a diverse and large audience, both at the Walt Disney Concert Hall and the Hollywood Bowl. The Los Angeles Philharmonic Association is dedicated to continuing its pre-eminent status in the music world of the 21st century.