This position is being re-advertised. Candidates who have previously submitted an application do not need to reapply.
This class is the fifth level in a five-level Convention and Events Series devoted to providing event management and logistics for the convention center and performing arts complex. Incumbents provide professional journey-level conference and event planning. Incumbents are responsible for the overall production, execution and safety of an event. Work may include serving as front-of-the- house manager; conducting pre-event checks of the facility; staff scheduling; event preparation and organization; hiring and training event support staff; marketing and establishing sponsorships; managing event budgets and charges; and serving as the primary client liaison for overall event management. As assigned, incumbents may serve as lead workers, assigning work and monitoring work completion or may supervise paraprofessional and support staff including conducting performance evaluations, coordinating training, and implementing hiring, discipline and termination procedures.
Hiring Range: $47,902.00 - $55,000.00 (Promotional Hiring Range may vary)
Duties and Responsibilities
Plans, organizes logistics and manages event operational activities; provides overall planning and oversight of resource scheduling, staffing, production coordination, and marketing activities. May serve as front-of-the-house operations manager. May serve as lead worker assigning work and monitoring work completion, or may supervise staff including conducting performance evaluations, coordinating training, and implementing hiring, discipline and termination procedures. Meets with clients to gather event details and client requirements; collaborates on scheduling, event layout and logistics; reviews and verifies requirements and safety procedures based on event, location and facility space. Performs administrative events management duties including preparing schedules and maintaining schedule changes, conducting planning meetings, preparing estimates and work orders, addressing issues, communicating with operations team on facility requirements, and monitoring budgeting and contractual agreements. Maintains schedules, layout drawings, event documentation, records and files; may assist with event marketing activities and/or event obtaining sponsors. Performs other duties of a similar nature and level as assigned.
Education and Experience
Bachelor's Degree in hospitality, communications, public relations or directly related field and three years of event booking and/or event planning and coordination experience with a convention center or similar venue. OR An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation.
Supervisory principles, practices and techniques (based on assignment). Techniques and methods for organizing, prioritizing, assigning and monitoring work (based on assignment). Practices and methods of coaching and leading the work of others (based on assignment). Principles and practices of program administration and management. Principles and applications of critical thinking and analysis. Principles and methods of qualitative and quantitative research. Best practices, trends and emerging technologies. Project management principles. Modern budget practices. Applicable federal, state and local laws, codes, regulations (based on assignment). Customer service principles. Specialized equipment relevant to area of assignment. Modern office technology.
Supervising and evaluating staff performance (based on assignment). Training and coaching staff (based on assignment). Managing a project or program. Gathering data, analyzing findings and applying logic and reason. Coordinating deadlines, prioritizing work demands and assigning/monitoring work performed. Researching industry trends, solutions and best practices. Interpreting, monitoring and reporting financial information and statistics. Authoring and preparing original reports, documents and presentations. Monitoring project schedules, status and compliance. Organizing and maintaining event documentation, schedules, records and files. Interpreting and applying applicable laws, codes, regulations and standards (based on assignment). Providing customer service. Utilizing a computer and relevant software applications. Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisors, the general public and others to sufficiently exchange or convey information and to receive work direction.
ADA and Other Requirements:
Positions in this class typically require: standing, walking, fingering, talking, hearing, seeing and repetitive motions.
Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work, and the worker sits most of the time, the job is rated for Light work.
Working Conditions: Work is routinely performed in an indoor, office environment.
Note: This job classification description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities and Fair Labor Standards Act (FLSA) designation may vary based on the specific tasks assigned to the position.