Facilities and Operations Assistant (Administrative Support Assistant II)
San Diego State University
Location: San Diego, California
Salary: $3,338 per month
Operations - Event Management
Starting salary upon appointment is not expected to exceed $3,338 per month.
Internal Number: 528013
The function of the San Diego State University Athletic Facilities and Operations Department is to implement strategies to effectively manage and perform daily functions of all Athletic Department sanctioned events while maintaining and organizing the facilities in which these events occur. These functions include but are not limited to assisting with facility scheduling, setup and breakdown of all athletic department events, team practices, and team competitions, and facility maintenance and improvement.
There are several facilities of which the Athletic Department is the primary user, and as such, is responsible for overseeing. These facilities include the Fowler Athletics Center, Jeff Jacobs JAM Center, Peterson Gym, Tony Gwynn Stadium, SDSU Softball Stadium, Aztec Tennis Center, Sports Deck, practice fields, and the Aquaplex.
The Facilities and Operations Assistant reports directly to the Associate Athletic Director of Operations – Special Events & Projects and serves as the assistant liaison for all functions pertaining to the Facilities and Operations department. Incumbent will be the primary event coordinator for swimming & diving. water polo, men’s tennis and women’s tennis, secondary event coordinator for baseball and softball and will also assist with game management of football and men’s basketball. Game day management duties include, but are not limited to, ensuring that the athletic facility is properly set up prior to game day and properly broken down following the event, working with various SDSU groups and visiting teams to coordinate their needs, and assisting with the coordination of vendors and other external groups that help with organizing events. A focus of this position will be assisting with daily functions and responding to and addressing specific departmental event and facility needs.
In addition, this position handles certain day-to-day tasks that deal with departmental administrative and clerical duties including, but not limited to, scheduling, controlling inventory of various items; assisting with budget monitoring, credential distribution and game contract administration. Incumbent will also provide work direction to Facilities and Operations interns and student assistants; and assist in training new departmental employees.
This is a full-time (1.0 time-base), benefits eligible, temporary position anticipated to end on or before June 30, 2024, with the possibility of reappointment. This position is designated as non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. Ability to work a flexible schedule including evenings and weekends.
The individual hired into this role will work on campus at SDSU in San Diego.
The Department of Athletics, utilizing the services of over 150 employees, is responsible for the intercollegiate athletics program at San Diego State University. Currently, there are 18 sport programs, approximately 550 student-athletes, and 17 offices in the department. The offices include the following: The Aztec Club/Development, Administration, Athletic Medicine, Business Office, Compliance, External Corporate Sales, Equipment, Event Management/Facilities and Operations, Human Resources, Information Technology, Marketing, Media Relations, Strength and Conditioning, Student-Athlete Academic Support Services, Ticket Office, and Video.
Education and Experience
Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic arithmetic calculations; and typing and keyboard skills.
These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment.
One year of experience in an intercollegiate athletics environment, especially in a facilities/operations support role is preferred.
Experience in leading student workers.
Ability to plan, organize, and schedule athletic activities.
Experience with athletic contest agreement preparation.
Experience with preparing championship bids and/or hosting championships.
Working knowledge of budget policies and procedures.
Ability to work a flexible schedule including evenings and weekends.
Experience with Word, Excel, Publisher, Outlook, Adobe Creative Suite, and/or Google Drive.
Experience with distributing credentials.\Ability to independently prioritize and handle work assignments.\Working knowledge of NCAA rules and regulations.
The Department of Athletics, utilizing the services of over 150 employees, is responsible for the intercollegiate athletics program at San Diego State University. Currently, there are 18 sport programs, approximately 500 student-athletes, and 17 offices in the department. The offices include the following: The Aztec Club, Administration, Athletic Medicine, Business Office, Compliance, Corporate Sales, Development, Equipment, Event Management/Facilities and Operations, Human Resources, Information Technology, Marketing, Media Relations, Strength and Conditioning, Student-Athlete Academic Support Services, Ticket Office, and Video.